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Create individual, grouped by units and group attendance reports with Additio App.
Index:
1. Individual attendance report
3. Attendance report sorted by units
From the centers panel, the IT administrator or school director, has an overview of the presence and absence of all the students.
Individual attendance report
Access the base group and click on the icon that appears to the right of the student's name. Once clicked, select the Attendance Report option.
At this time you will be able to check the student's attendance in all the groups to which he/she belongs.
By clicking on the calendar on the right, you can choose a specific date to track attendance.
The side arrows on the right will allow you to view the attendance of all students individually.
NOTE: For attendance to appear in the base group report, students must have the same identifier in both Additio and the base group.
Group attendance report
Access the base group and click on the Reports option. Here you should select Attendance report.
At this point you will see all the types of attendance of your students in a period of time and a graph so that you have a more visual way the situation of the students in this group. You will also be able to justify the absences of the students so that they can be modified in the teacher's classes and so that everyone is informed: Justify attendance absences
At any time you will be able to filter which types of attendance notes you want to display and which date range. To make this configuration you only have to click on the option of the 3 upper dots, in the Edit attendance option and select those items you want to show.
You will be able to have an attendance count by clicking on the Attendance Count option that appears in the top 3 dots.
By clicking on the Export option that appears at the top right in the 3 dots, you can have a CSV document with the count of faults.
Attendance report sorted by units
The attendance report sorted by units allows you to see the percentage and detail of the attendance of the different classes grouped by units or modules.
This report is especially useful for training courses and vocational training, where the centre wants to see in which units the student has passed the minimum attendance requirement and the attendance details by modules and classes.
Configuration of units and sessions in programming
To configure this report, teachers need to enter the details and dates of the units and sessions they are going to carry out during the course in the Scheduling tab, within the class group.
To do this, they simply need to go to Gradebooks, choose the group, and go to the Scheduling tab > Units. In the schedule tab, they should add the units and check that the dates of the sessions are correct.
The dates of the sessions in the Programming section will be by default the days of class of the subject, according to the timetable that has been established in the configuration of the group. These dates can be modified and sessions can be added or deleted if necessary.
Once the dates of the units and sessions are correct, the programme will automatically associate that day's attendance record with the corresponding session.
The teacher will only have to register the attendance and the programme will link that attendance with the corresponding session and unit, according to the dates previously established in the Programming.
In this example, the sessions on Monday 8 and Tuesday 9 are part of Unit 1, as we have configured in the Programming, since Unit 1 starts on 8/1 and sessions 1 and 2 are on 8 and 9 respectively.
Attendance report sorted by units at the group level
To view the attendance report grouped by units of a base group from the administration panel, we must go to Base Groups, select the base group, and choose the option in the menu Reports > Attendance sorted by units.
Once inside the report, we are going to see the attendance detail of the base group for each of the class groups to which it belongs. To see the detail of the different class groups, we can use the Class Group selector.
If we need to, we can also filter a specific range of dates using the Start date and End date filters, and clicking on the Filter button.
This report will show us the percentage of attendance per student in each of the units configured in the Scheduling, and the total percentage of attendance in the Total column.
To see the attendance details for each of the sessions, you can click on the icon in the View detail column. This screen allows you to see the detail of the sessions grouped by units, displaying the percentage of attendance per unit, the total percentage, and the date and time of registration of attendance in each of the sessions.
Other configuration options available for this report, which you will find in the three dots in the right-hand corner, are:
- Set attendance values: This option allows you to decide which options you want to be counted as attendance in the report. For example, if you want an excused absence to count as attendance.
- Sort by units: this option allows you to hide the percentage grouped by units and show only the total percentage of attendance, if you uncheck the option.
- Show percentages: this option allows you to show the attendance count per class, instead of showing the percentage. If you uncheck the option, you will display the total attendance in numerical value.
- Export to CSV: this option allows you to export the group's attendance data in a data table format (CSV). The action will run in the background and you will be notified with a download link once the file has been generated.
Attendance report sorted by units at student level
To view the attendance report grouped by units of a student from the administration panel, go to Base Groups, select the base group, and choose the option in the menu that appears for each of the students in the group: Reports > Attendance grouped by units.
This report will show us the summary of student attendance in all class groups, with the detail of units and sessions in each of them.
On the left side, we can see the total percentage of attendance in all the class groups.
On the right side, we can see the different class groups, and in each of them we can see the total attendance percentage, the attendance percentage for each unit, and the detail of each of the sessions.
At the bottom of the report, we can navigate between the different students in the group, to view their individual reports quickly.
As in the report grouped by group units, we can also configure different report options in the menu of the three dots in the upper right corner. We will be able to configure the attendance values, group by units or see only the total, show percentages or number of attendances and export the data in CSV.
In this video tutorial you can see step by step how to configure the attendance by units and how to view the group and individual reports.